Privacy Policy

Last updated: 02/12/2025

This privacy policy applies to CovaCtrl.

CovaCtrl is responsible for the processing of personal data as set out in this privacy statement.

Contact details

Website: https://covactrl.com/

We make every effort to comply with data protection laws and, in particular, to respect the General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA) & the California Privacy Rights Act (CPRA), and we strive to always process your personal data with due care and confidentiality. Through this privacy statement, we would like to inform you about how and why we process your personal data, to whom we disclose this information, what your rights are, and who you can contact for more information.

Personal data we process

CovaCtrl processes your personal data because you use our services and/or because you provide this data to us yourself. Below is an overview of the personal data we process:

First and last name
E-mail address
Other personal data that you actively provide, for example by filling in your details on the 'Book a demo' page

Special and/or sensitive personal data we process

Our website and/or service does not intend to collect data about website visitors under the age of 16, unless they have consent from their parents or guardian. However, we cannot verify whether a visitor is over 16. We therefore recommend that parents are involved in the online activities of their children in order to prevent data about children being collected without parental consent. If you are convinced that we have collected personal data about a minor without such consent, please contact us and we will delete this information.

For what purpose and on what legal basis we process personal data

CovaCtrl processes your personal data for the following purposes:

Sending our newsletter
Calling or e-mailing you with more information about CovaCtrl's product offering
Informing you about changes to our services and products

How long we retain personal data

CovaCtrl does not retain your personal data longer than strictly necessary to achieve the purposes for which your data is collected. We apply the following retention period for the following (categories of) personal data: 3 years.

Sharing personal data with third parties

CovaCtrl only provides data to third parties when this is necessary for the performance of our agreement with you or to comply with a legal obligation.

Cookies or similar technologies that we use

CovaCtrl uses functional, analytical and tracking cookies. We use PostHog to understand how visitors use our website, which helps us improve your experience.

A cookie is a small text file that is stored in the browser of your computer, tablet or smartphone when you first visit this website. CovaCtrl uses cookies with a purely technical functionality. These ensure that the website works properly and that, for example, your preferred settings are remembered. These cookies are also used to ensure the website functions correctly and to optimise it.

During your first visit to our website, we informed you about these cookies and asked for your consent to place them. You can opt out of cookies by configuring your internet browser so that it no longer stores cookies. In addition, you can delete all information that was previously stored via your browser settings.

You can learn more about cookies and how to manage them at the following websites:

Accessing, rectifying or deleting data

You have the right to access, correct or delete your personal data. You also have the right to withdraw your possible consent for data processing or to object to the processing of your personal data by CovaCtrl, and you have the right to data portability. This means that you can submit a request to us to send the personal data we hold about you in a computer file to you or to another organization named by you.

You can send a request for access, correction, deletion, or data portability of your personal data, or a request to withdraw your consent or object to the processing of your personal data, to us. To ensure that the request for access has been made by you, we ask you to include a copy of your identity document with the request. This is to protect your privacy. We will respond to your request as soon as possible and at the latest within four weeks.

How we secure personal data

CovaCtrl takes the protection of your data seriously and takes appropriate measures to prevent misuse, loss, unauthorized access, unwanted disclosure and unauthorized modification. If you have the impression that your data is not properly secured or if there are indications of misuse, please contact us.

Changes to this privacy policy

We may amend this privacy statement. With each change, we will update the revision date on this page. The amended privacy statement will apply from that date onwards. Please check this page regularly to stay informed of any changes and additions.